Communications Director

An Officer of the Board

Communications Director

Time Commitment:

6pm–11pm × 12 Friday Club Nights per year
1–2 Board Meetings monthly
Additional time based on communications, grants, and current projects

Reports to:

President, Board

Works Closely With:

President
Board Members
Administrative Assistant
Social Media Coordinator
Volunteer Team Leads

Are You:

Passionate about live folk music and Calgary’s vibrant arts community?
A clear and thoughtful communicator who enjoys keeping people connected and informed?
Organized, detail-oriented, and comfortable managing multiple priorities?

What We Are Looking For:

A collaborative and highly organized communicator who can keep Board activities on track, ensure clear and consistent messaging, and support the Club’s operations through effective documentation, outreach, and storytelling.

When You Are Needed:

Outside of Club Nights

Board meetings
Preparing minutes, newsletters, and communications
Grant writing and application support
Coordinating updates with volunteers, members, and the public

Club Nights

Supporting communications and announcements as needed
Ensuring smooth information flow between teams
Representing the Club in a welcoming and professional manner

What You’ll Bring:

Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Experience with meeting documentation and administrative coordination
Confidence using Google Suite, email platforms, and document tools
Ability to manage timelines and keep projects on track
Experience or interest in grant writing and reporting
A collaborative, team-oriented mindset

What You’ll Do:

Record and maintain accurate Board meeting minutes and documentation
Keep Board activities organized and on track through clear communication and follow-ups
Assist with grant applications, writing, and reporting
Create and distribute newsletters and key communications
Ensure consistent communication with volunteers, audience members, and the public
Support internal communication between Board members and teams
Help maintain the Club’s voice, tone, and messaging across platforms

Why You Will Love Volunteering with Us:

You’ll play a central role in connecting people—artists, volunteers, and audiences—while helping shape how the Calgary Folk Club shares its story. Your work will directly support a thriving, music-filled community that has been bringing people together for over 50 years.

Great Fit if You:

Enjoy writing, organizing, and keeping things running smoothly behind the scenes
Take pride in clear, thoughtful communication
Like being at the heart of a team’s coordination and success
Believe in the power of music to build community

Requirements: