Secretary

An Officer of the Board

Time Commitment:

6pm–11pm × 12 Friday Club Nights per year
1–2 Board Meetings monthly
Additional time for meeting preparation, document management, and communications

Reports to:

President, Board

Works Closely With:

President
Vice President
Treasurer
General Manager
Board Members

Are You:

Exceptionally organized and detail-oriented?
A clear and confident communicator — in writing, online, and in person?
Someone who takes pride in keeping things running smoothly behind the scenes?

What We Are Looking For:

A reliable and detail-focused leader to serve as the administrative backbone of the Board. The Secretary ensures accuracy, transparency, and organization in all Club governance activities — helping preserve the history and integrity of the Calgary Folk Club.

When You Are Needed:

Outside of Club Nights

Board and committee meetings
Document preparation and management
AGM and membership coordination

Club Nights

Supporting operations and acting as a visible representative of the Board

What You’ll Bring:

Excellent written and verbal communication skills (in-person, online, and by phone)
Strong time management and organizational skills
High attention to detail and accuracy
Comfort with Google Suite, Zoom, Word processing, and spreadsheets
Ability to work independently and collaboratively with a team
Familiarity and connection with the Calgary Folk Club community

What You’ll Do:

Draft, circulate for approval, and upload Board meeting minutes (including AGM) to Google Drive within one week
Ensure all Directors’ Reports are uploaded to Google Drive in their respective folders
Support the President and Vice President in preparing for regular and special Board meetings
Manage and maintain archival documents related to the Board and its functions
Collaborate with the Treasurer to ensure proper filings, licenses, and reports meet Alberta Society requirements
Send AGM invitations and notifications
Maintain updated logins and passwords for Club digital accounts in cooperation with Board Members and the General Manager
Track and record annual CFC Membership details and benefits
Oversee and maintain Google Workspace
Respond to and manage the info@calgaryfolkclub.com inbox, alongside the General Manager

Why You Will Love Volunteering With Us:

You’ll play a vital role in keeping the Calgary Folk Club’s operations running smoothly while preserving its legacy. As Secretary, you’ll help ensure the Club’s 50+ years of musical history continues with professionalism, care, and community spirit. You’ll be part of a passionate group of volunteers who believe in the power of live folk music to connect and inspire.